Software system for process management in energy and utility companies

Software system for process management in energy and utility companies

Advantages

Modular solution
Integrated and web-based system
Industrially pre-configured system
Forecasting
Monitoring imbalances
Automatic invoice calculation
Monitoring the percentage deviation of forecasts
Possibility for specific modifications

Functionality

Invoicing
Forecasting
Trade
Contracts
References and analyses
Administration
Software system for process management in energy and utility companies

Reviews

The implementation of the ERP system Microsoft Dynamics NAV in MIM Bulgaria had a tangible optimization effect on the management, production, logistics, trade processes in the company.

Petar Peryanov
Executive Director, MIM Bulgaria

As a result of the successful project for implementation of the system in Vaptsarov PLC there is a significant reduction of operating time and costs. This is due to the maintenance of electronic records for all operations and full automation of analysis, management and control processes in the company.

Eng. Veselin Ivanov
ERP Manager, Vaptech

The Epicor iScala system is invaluable for a company like ours, as it provides all the necessary tools for intensive work on the international market and is fully localized according to the requirements of local legislation and regulations. The system allows us to manage a wide range of dynamic parameters when working with cereals and oilseeds.

Silvia Yordanova
Finance Manager, ADM Bulgaria Trading

Specialized solution for automation of processes for the energy and utility sector

Companies operating in the energy and utility sectors face the challenge of adapting to the ever-changing environment in their field. This necessitates automated management of their activities.

The process management system in energy and utility companies is specially designed to optimize and automate their specific business processes, helping them to expand their activities, increase their efficiency and improve the level of customer service. The system covers all forecasting, invoicing, trading and contracting processes, while facilitating participants in the balancing electricity market.

 

Functionalities

All functionalities in one place to help energy and utility companies.

Invoicing

Maintenance of customer files, import of data for new customers and metering points based on the monthly confirmations received from ERPs; automation of the process of importing files for consumption and transmission of electricity received from ERPs on a monthly basis, automatic calculation of invoices, unpaid amounts and interest; printing of invoice forms and detailed reference for each customer, information on payment by invoices and calculation of unpaid debts by customers, automation of sending invoices by e-mail to customers.

Forecasting

Maintaining data on produced and reported quantities of consumed electricity by days and hours, preparation of forecasts for the amount of electricity to be sold or purchased by days and hours (creation of individual and/or group hourly consumption forecasts), monitoring of imbalances and percentage deviation of forecasts from settlements, automatic calculation of imbalance, correction of forecast, automatic calculation of stock exchange price by period for each client.

Trade

Management of transactions with contractors with different profiles, monitoring the trade position by country, company, portfolio, counterparty for a selected period, information on average purchase price, average selling price, financial result, maintaining information on the amount of electricity for end customers, management of invoicing data for a given transaction.

Contracts

Automated preparation of: offers to potential clients, contracts, annexes, certificates for concluded contract and lack of obligations, monitoring the status of contracts, generation of document forms, sending by e-mail, approval process through internal messages in the system.

References and analyses

Automatic generation and retrieval of various reports and analyses related to the forecasting, contracts, purchases and sales of electricity according to predefined and set parameters (quantities, price, product, etc.)

Administration

Nomenclature data management, basic settings management (minimum password length, e-mail address for sending invoices, etc.) and user management (setting user groups, allowed actions in the system, creating new users, defining access rights, log files, etc.).

Invoicing

Maintenance of customer files, import of data for new customers and metering points based on the monthly confirmations received from ERPs; automation of the process of importing files for consumption and transmission of electricity received from ERPs on a monthly basis, automatic calculation of invoices, unpaid amounts and interest; printing of invoice forms and detailed reference for each customer, information on payment by invoices and calculation of unpaid debts by customers, automation of sending invoices by e-mail to customers.

Forecasting

Maintaining data on produced and reported quantities of consumed electricity by days and hours, preparation of forecasts for the amount of electricity to be sold or purchased by days and hours (creation of individual and/or group hourly consumption forecasts), monitoring of imbalances and percentage deviation of forecasts from settlements, automatic calculation of imbalance, correction of forecast, automatic calculation of stock exchange price by period for each client.

Trade

Management of transactions with contractors with different profiles, monitoring the trade position by country, company, portfolio, counterparty for a selected period, information on average purchase price, average selling price, financial result, maintaining information on the amount of electricity for end customers, management of invoicing data for a given transaction.

Contracts

Automated preparation of: offers to potential clients, contracts, annexes, certificates for concluded contract and lack of obligations, monitoring the status of contracts, generation of document forms, sending by e-mail, approval process through internal messages in the system.

References and analyses

Automatic generation and retrieval of various reports and analyses related to the forecasting, contracts, purchases and sales of electricity according to predefined and set parameters (quantities, price, product, etc.)

Administration

Nomenclature data management, basic settings management (minimum password length, e-mail address for sending invoices, etc.) and user management (setting user groups, allowed actions in the system, creating new users, defining access rights, log files, etc.).

360о degree view and full traceability of your specific processes

The process management system for energy and utility companies includes a wide range of reports and analyses, providing management with a broad view and full traceability of specific processes in this type of companies. The system provides multiple cross-sections and data extraction, including:

  • Reports on the amount of electricity that has been produced and sold
  • Information on sales prices
  • Information on contractors
  • Information on the minimum price at which it is sold
  • Information on issued invoices quantity, price and contractor
  • Customer reports with and without obligations
  • Information on the quantities to be invoiced on the basis of the entered transactions
  • Information on the completed transactions for purchases and sales by counterparties
  • Report on data received from ERPs by customers and measurement points
  • Information on electricity consumption in invoices
  • Information on customers without obligations
  • Information on calculation of stock exchange price
  • Reference intermediaries
  • Information on concluded contracts and annexes
  • Customs reference
  • Excise reference

 

If you want to find out more or have any questions, please do not hesitate to contact us.

 

Possibility for integration with other systems

The process management system for energy and utility companies provides ample opportunities for integration with various systems that may be used by the company.

Why choose a specialized process management system for energy and utility companies

By choosing the system, you get a number of advantages, such as:

  • Automation of the process of importing files for consumption and transmission of electricity, received from ERPs on a monthly basis. Ensuring user independence when uploading files from ERPs
  • Validation of the information and prevention of errors when importing the monthly reports from ERPs – network services Standardized load profile (SLP) for consumption and transmission of electricity, received from the ERPs on a monthly basis
  • Validation of information and prevention of errors in automated import of weekly and monthly reports for consumption by ERPs (hourly), showing information on the amount of electricity consumed
  • Calculation of the information in the monthly invoices for each client. Print an invoice form and a detailed reference for each customer
  • Check for unissued invoices
  • Option for calculation of invoices for household subscribers
  • Option for storage of all files with issued invoices for the past period
  • Maintaining a history of all price changes for each customer
  • No additional software is required to be installed on users’ computers

Industrially pre-defined system

The system is suitable for companies operating in the following sectors:

  • Electricity trade
  • Production of electricity
  • Utilities

Do you have any questions?

We can help you choose and implement the right solution for automation of your business processes.
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