Process management software for administrative structures

Effective management of administrative activity

Process management software for administrative structures

Advantages

Modular solution
Integrated and web-based system
Convenient and easy to use interface
Unlimited number of users
Reliability and flexibility

Functionality

Administrative management
Property management
Public procurement management
Buyer profile
Process management software for administrative structures

Reviews

The integrated information system developed by SM Consulta serves us for project and public procurement management and supports the activities of the Directorates "Administrative and Legal Activities" and "Protocol, Project Administration and International Cooperation". In the system we store all the information for the realization of the projects and the conducted procedures. All activities for registration, reporting, analysis and control of public procurement have been automated.

Eng. Krassimira Georgieva
Deputy Mayor, Vratsa Municipality

The state property management system serves to maintain the Unified Electronic Register through structured up-to-date information on state-owned properties and state property acts issued by the respective regional administrations and the Ministry of Regional Development and Public Works. The specification of the information flow contributes to the standardization and unification of the practices and criteria for processing of state property acts.

Todor Stoyanov
Head of the State Property Directorate, Ministry of Regional Development and Public Works

The automated university information system helped us improve the quality of education and organize and summarize the main databases affecting all processes in the National Academy of the Arts (NAA). The main functions of the system are divided into separate modules, which aim to improve the activities of the Academy by creating a modern information environment for the implementation of management, training and administrative processes.

Prof. Svetoslav Kokalov
Rector, National Academy of the Arts

Manage your administrative processes with one solution

Modern administrative structures face a number of challenges and problems in their daily work. Effectively solving them plays a key role in the smooth functioning of each institution, given the number of employees from different departments, directorates and structures and the need to work together on a number of projects.

The specially developed software system for process management in administrative structures will help you deal with the large amount of information, manage the document flow, the acts of state and municipal property and public procurement. At the same time, you will improve coordination and internal institutional communication between the various units, increasing the efficiency of project implementation.

Functionalities

The system has a number of functionalities for the automation of administrative processes:

 

Administrative management

Manage and administer the document flow, monitor the statutory deadlines for tasks and their implementation related to individual files. Control the implementation and execution of tasks, automate the process of structuring the signature. Manage and automate the activities of storage, searching, retrieval and monitoring of files, prepare various reports and analyses.

  

Property management

Maintain, register and process data on state and municipal properties and related acts in a single electronic register (type and description of the property, title deed, tax assessment, location, boundaries of the property, granted rights to the property, orders with the property, etc.). Summarize the data from the registers with the help of numerous references and reports, perform activities for overall control over the process of property management and rental.

 

Public procurement management

Manage the processes of planning, requesting, preparation and award of public contracts in accordance with the applicable legislation (detailed information on the planned contracts during the calendar year, the procedures for awarding and selection of contractors, documentation and deadlines, received tenders, evaluation and selection of contractor etc.). Manage the execution, invoicing and payments under contracts, make informed management decisions based on various references and reports.

 

Buyer profile

You publish and maintain the required information under Art. 22b of the Public Procurement Act as part of its website or other Internet address for which publicity is ensured, in its capacity of Contracting Authority. You can automatically publish in the Buyer Profile the entered information in the module public procurements and contracts. Each specific public procurement is divided into a separate subsection, representing an electronic file with its own identification number and date of creation.

 

Advantages

By choosing our process management system in administrative structures, you get a number of advantages.

Effective communication

Increasing the efficiency of internal communication, cooperation and joint work on projects of employees from different departments.

Work automation

Automation, optimization and facilitation of daily work with documents of different types and volumes.

Standardization and unification

Standardization and unification of the practices and criteria for processing of state property acts.

Tracking deadlines

Flexible and timely monitoring of the normatively determined deadlines for set tasks and their implementation, related to the individual files.

Unified property register

Maintenance, registration and processing of information on state and municipal property in a single register.

Effective management

Effective management of the processes of planning, organization, implementation, control and reporting of public procurement and contracts.

Automated assignment

Optimization and automation of all activities related to the preparation and award of public procurement.

Control

Complete control over the process of property and rental management.

Reference and analyses

Summarize data using multiple reports and analyses

Effective communication

Increasing the efficiency of internal communication, cooperation and joint work on projects of employees from different departments.

Work automation

Automation, optimization and facilitation of daily work with documents of different types and volumes.

Standardization and unification

Standardization and unification of the practices and criteria for processing of state property acts.

Tracking deadlines

Flexible and timely monitoring of the normatively determined deadlines for set tasks and their implementation, related to the individual files.

Unified property register

Maintenance, registration and processing of information on state and municipal property in a single register.

Effective management

Effective management of the processes of planning, organization, implementation, control and reporting of public procurement and contracts.

Automated assignment

Optimization and automation of all activities related to the preparation and award of public procurement.

Control

Complete control over the process of property and rental management.

Reference and analyses

Summarize data using multiple reports and analyses

Industrially pre-defined system

The system is suitable for:

  • State administration – ministries, departments, executive agencies, municipal administration, regional directorates, etc.
  • Administrative departments

Do you have any questions?

We can help you choose and implement the right solution for automating your business processes.
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